Administrative Information

0 - Administrative Information

(Note that it is the responsibility of the project manager, or supervisor in student projects, to ensure that a DMP is created and followed up.)

Science Europe DMP Guidance - annotated

0.1
Provide information such as name of applicant, project number, funding programme, version of DMP.

This section should identify the project with title, acronym and funding (if relevant) and contain information about the host institution, participants, and collaborators. Persistent identifiers should be used wherever possible (e.g ROR - Research Organization Registry for institutions, ORCID for participants). Adding contextual information about the project (e.g. project abstract) is useful for anyone reading or evaluating the DMP.

It is beneficial to include references to relevant documents as agreements or contracts (e.g. collaborative agreements), particularly in multi-stakeholder projects. Adding brief information about the purpose of the project (abstract) is helpful for evaluators. The DMP should be versioned, to be able to keep track of changes and alterations as the project develops, so that the DMP is “a living document”.

More specific descriptions of roles and responsibilities can be added in 6 - Data management responsibilities and resources.

Science Europe DMP Evaluation Rubric: sufficiently addressed

• Contains the minimal information required to identify the applicant and the references of the project.

Coverage in RDA Common Standard for maDMP

[Properties in dmp]

• #dmp_contact_table: contact_id (identifier, type), mbox, name
• #dmp_contributor_table: contributor_id (identifier, type), mbox, name, role [string, not controlled])
• #project_table: start, end, title, description [string, free text], funding (funder_id [CrossRef funder registry recommended], funding_status, grant_id)

Missing:

• institution(s) with ROR
• ID in institutional project management tool (if relevant)
• coupling of contact and contributors with CRIS
• controlled values for roles
• relations between contributors (example: contributor A - PhD candidate supervised by contributor B - PI)

Other DMP guidance

Guidance from NFR

[Administrative information]

• The data management plan should include information about the Project Owner’s institution, project manager, project number, project title, funder and version.

Horizon Europe DMP Template

[1. Data Summary]

• Do you, or will you, make use of other national/funder/sectorial/departmental procedures for data management? If yes, which ones (please list and briefly describe them)?

FAIRsFAIR FAIR-Aware Additional Guidance

• not covered

Knowledge for support staff

• Advantages/disadvantages of different PID systems. Which information is needed at institution/funder.
• Being aware how contracts and collaborative agreements are handled at institution (e.g. ePhorte)

Knowledge for users

• How to find the right PIDs (wishful thinking: pre-filled information based on Feide login)

Existing sources that can be reused

UiT - DMP guidance

Responsible for this plan (name):

Project name and number:

Is the project part of larger project? If yes, specify project name and number:

Affiliation (faculty and institute):

Project period:

Principal investigator and project members (name and affiliation):

Short description of the project:

Funding:

Who is responsible for follow-up and revision of this data management plan? (Normally the principal investigator, according to section 4.1 of the UiT guidelines.)

Who is responsible for each activity? (May vary for collection, documentation, archiving etc.)

SIKT DMP

Describe the research questions, issues and hypotheses that are addressed in the project and state how the data collection / generation can shed light on these issues.

The institution responsible for research project has overall responsibility and must ensure that research at the institution takes place in accordance with recognised research ethical norms. It must also ensure compliance with relevant legislation and regulations when carrying out the project. If institution responsible for the research has an service agreement with us for the Plan Archive service, then administrative staff with user rights will have read-only access to your data management plan once it created. The Plan Archive provides the institution an overview of all data management plans where their institution is listed as the institution responsible for the research project.

EasyDMP

Administrative information – covering the project that will produce or use the data. The project can be located on NIRD storage (in which case it will have a project number).

Please give the title of the project – a Dtle for your project to which this data management plan refers.

Please give the funding programs to which your project belongs – if you have applied for resources for this project, please describe and if possible provide a URL for the funding programs.

If known, please give the project number – if this project will use NIRD storage, then either there will be a project number already assigned, or this plan will accompany a proposal for NIRD storage.

SND - Checklist DMP

1.1 Project description [A brief description of the project. For example, the purpose of the project and what research questions will be addressed.]

Why is 1.1 important? If you collect all information about a project in a single document, old and new project members can more easily find the information they need, instead of having to search for the information or try to find out who may have it.

1.2 Primary investigator/researcher (person, institution, or organization) [The person, institution, or organization responsible for the material and the intellectual content of the project. Enter a researcher ID if possible, e.g. ORCID (http://orcid.org).]

Why is 1.2 important? It’s important to know who is behind a project, and responsible for its material and intellectual content. This also means that data that are made accessible can be cited correctly.

1.3 Contributing researcher(s) and/or organization(s) and their roles [Other organizations and/or person(s) who are or will be involved in the project. Describe how responsibilities are assigned in the research group (e.g. between the project leader, research staff, and technical staff), and who is responsible for what (who creates and updates the DMP, who is the project’s representative, etc.).]

Why is 1.3 important? If you collect all information about a project in a single document, old and new project members can more easily find the information they need, instead of having to search for the information or try to find out who may have it.

1.4 Research principal Who or what organization that is responsible for the research, and for making sure that an application for ethical approval is/has been made.]

Why is 1.4 important? A research principal is the physical or legal person in whose organization the research is carried out, e.g. a university, city council, regional council, government agency, or private corporation. The research principal has the ultimate responsibility for the research and applies for ethical approval from the Swedish Ethical Review Agency. If a research project has several research principals, one of them is responsible for applying for ethical approval. Definition of Research principal according to the Swedish Ethical Review Agency, in Swedish only.

1.5 Responsible department/unit [The organization with administrative responsibility for the project, e.g. a department at a university.]

Why is 1.5 important? This is administrative information that may be of interest for a funder or data repository. This information makes it possible to trace a project to someone responsible within an organization.

1.6 Funding [Information about the research funding, e.g. funder(s), project title on the funding application, and the funder’s reference number for the application.]

Why is 1.6 important? If the DMP contains information about project funding, it’s easier to find the information when needed. Enter information about submitted applications and funding that’s been received in the DMP or add references to the documents and where to find them.

1.7 Guidelines [Information about relevant guidelines from funders or the principal HEI, preferably with references to where those documents can be found, as well as the document version used. Make sure that the documents can be accessed even after the project ends. If information later in the DMP relates to these guidelines, make a reference to this paragraph.]

Why is 1.7 important? Many HEIs/research organizations have local rules and guidelines that are important to be aware of. Some examples are IT security policies, guidelines for information classification, or a handbook for research documentation. By complying with these guidelines, you get some assistance in e.g. how to adapt the technical, physical, and administrative environments so that the research material is securely handled. One way to make sure that these documents can be accessed even after the project has ended is to save them in the project’s document folder.

Jenny Ostrop

Lead

University of Bergen (UiB)